Guide: Managing Roles & Permissions in Your Community

To ensure your community works well, it’s important to assign roles and permissions correctly. Follow these steps.

1. Assign roles at the community level

Goal: Decide who has which overarching rights across the entire community.

How to do it

  • Open the members overview of your community.

  • Click the three dots (⋮) next to the person you want to assign a role to and select “Change permissions”.

  • Choose the appropriate role.

What do the roles mean?

  • Super Admin: Has full access – can delete, edit, move content, manage the community, etc.

  • Admin: Has nearly all rights – except the ability to delete the entire community.

  • Author / Contributor: Only needed if some areas are restricted. These roles are only relevant if you restrict rights in the settings (see step 3).

A short description of each role appears when you select it.

2. Assign roles at the group level

Goal: Manage permissions within individual groups.

Good to know

  • You can assign roles in each group – just like at the community level.

  • These roles only apply to that specific group.

How to do it

  • Open the group you want to manage.

  • Go to the list of members, click the three dots (⋮), and assign the role.

  • Repeat this for each group as needed.

3. Adjust permissions in the settings

Goal: Define which roles are allowed to use certain features.

Community settings:

  • Open the community settings.

  • In various sections (e.g. groups, forum, reservations), you can define who is allowed to create content.

Group settings:

In each group’s settings, you can also define who can do what individually.